Minutes
LAFAYETTE TOWNSHIP BOARD OF TRUSTEES
Organizational Meeting
Wednesday, January 2, 2008
Meeting called to order: 7:03 p.m. followed by the Pledge of Allegiance.
Members Present: Trustee Lee Kehoe, Trustee Lynda Bowers, Trustee Don Butler, Fiscal Officer Shirley Bailey
Board Nominations:
Ms. Bailey called for the board to make nominations. Ms. Bowers nominated Mr. Kehoe for 2008 President, seconded
by Mr. Butler. All voting in favor. Mr. Kehoe nominated Mr. Butler for Vice-President, seconded by Ms. Bowers. All
voting in favor. Ms. Bowers was appointed Secretary.
Meeting called to order by Board President, Mr. Lee Kehoe
2008 Liaison Assignments:
Service – Ms. Bowers
Fire – Mr. Kehoe
Zoning Board & BZA – Ms. Bowers
Police – Mr. Butler
Building, Rental Oversight – Mr. Kehoe
Recreation – Mr. Butler
Cemetery – Ms. Bowers
Website – Ms. Bowers
Correspondence:
• Mr. Kehoe recognized Mr. Jack Chester and his annual dinner / dance & auction on January 26, 2008. The
monies raised have been used for various activities in the township. The event will be at 6:30 p.m. at the Town Hall.
Ticket donation amounts are $30 / couple and $15 / single. Tickets are available.
• Letter from Colleen Swedyk regarding filing zoning amendments with the County Recorder.
• Medina County Soil & Water Conservation District – Balanced Growth Initiative information meeting, Thursday,
1/31 at 6:00 p.m.
• Medina County Engineer – annual township road mileage certification. Two trustees need to attend on 1/9/08
(Bowers & Butler)
• Lafayette Township Board of Zoning Appeals – special meeting and minutes from 11/19/07.
• Safety Seminar – 1/8/08, 8:30-12:30 – trenching & excavating safety
Minutes:
12/17/07 – Ms. Bowers moved to approve, seconded by Mr. Butler. All voting in favor.
12/26/07 – Ms. Bowers moved to approve, seconded by Mr. Butler. All voting in favor.
Holiday Calendar:
Mr. Kehoe presented a listing of the ten holidays that township employees are eligible to take with pay.
Mr. Kehoe introduced new trustee, Mr. Don Butler who was sworn in on 12/31/07.
Josh Brown was introduced as working on his Boy Scout Merit Badge for Citizenship.
Legislation:
RESOLUTION 1-08: A RESOLUTION ENACTING THE 2008 LAFAYETTE TOWNSHIP PUBLIC BODY RULE FOR THE
NOTIFICATION OF MEETINGS TO THE PUBLIC AND NEWS MEDIA. Mr. Butler moved to approve, seconded by Ms.
Bowers. All voting in favor.
RESOLUTION 2-08: A RESOLUTION ESTABLISHING THE LAFAYETTE TOWNSHIP BOARD OF TRUSTEES 2008
MEETING SCHEDULE. Regular meetings will be held the 3rd Monday of each month at the township hall, unless that
day is a holiday, then it would be held the next day. Ms. Bowers pointed out that Lafayette Township gives more notice
(48 hours) for a special meeting than is typically given (24 hours). Mr. Kehoe suggested changing the timing to 24
hours. There was no opposition. The first regular meeting is scheduled for January 21, 2008, which is a holiday, so it
will be held on January 22, 2008. Ms. Bowers moved to approve the resolution, seconded by Mr. Butler. All voting in
favor.
RESOLUTION 3-08: A RESOLUTION ESTABLISHING TEMPORARY 2008 APPROPRIATIONS. Ms. Bowers moved to
approve, seconded by Mr. Butler. Ms. Bowers and Mr. Kehoe voted in favor, Mr. Butler opposed. Mr. Butler explained
that if he does not understand a number, he will not approve it. He was not in receipt of the information in a timely
manner.
RESOLUTION 4-08: A RESOLUTION AUTHORIZING THE FISCAL OFFICER OF LAFAYETTE TOWNSHIP TO MAKE A
REQUEST FOR ADVANCE OF TAXES COLLECTED. Mr. Butler moved to approved, seconded by Ms. Bowers. All
voting in favor.
RESOLUTION 5-08: A RESOLUTION ESTABLISHING AN EMERGENCY SNOW REMOVAL VEHICLE POLICY FOR THE
LAFAYETTE TOWNSHIP SERVICE DEPARTMENT. Ms. Bowers moved to approve, seconded by Mr. Butler. All voting
in favor. Mr. Kehoe commented that this resolution will get the road personnel out on the road up to an hour sooner.
Financial Report:
Ms. Bailey reported the balances for the checking and investments accounts. Ms. Bowers asked whose turn would be
next for the closing of the books statement reconciliation. Ms. Bailey reported it would be Mr. Butler’s turn.
Department Reports:
Zoning Report was received. Ms. Bowers mentioned that last year it was discussed about reviewing the zoning fees.
There currently is no fine for not obtaining a zoning permit. Ms. Bowers would like to work with the Zoning Inspector to
come up with an updated list of zoning fees and present these to the board in February. Mr. Kehoe approved.
Ms. Bowers moved to accept the service department report as submitted, seconded by Mr. Butler. All voting in favor.
Old Business:
Township Hall Rental – At this time, Mr. Kehoe has not heard from anyone who would be interested in the position of
caring for the Township Hall. Ms. Bowers has discussed with the Service Department a possible resolution and would
like to table this matter until after the budget has been decided for 2008.
School Building Lease – Ms. Bowers asked if the board was ready to give a 90 day notice to Cloverleaf School District.
It needs to be approved in a public meeting. No response has been received from Cloverleaf regarding a month to
month rental. Ms. Bowers motioned to send the 90 day notice effective January 15, 2008 to Cloverleaf School District.
Mr. Butler seconded. All voting in favor.
Volunteer Firefighters Dependants Fund – need to elect 6 members to the board. Chief Sheppard explained how the
fund and board operates. Two will be board members (Lee Kehoe and Don Butler), Chief Sheppard, Steve Kile, Karen
Schoonover.
Ohio Insurance Agency – Ms. Bailey reported that Frank Harmon needed to change the date of the scheduled meeting.
The meeting will be changed to January 10, 2008 at 1:30 p.m.
Recording Equipment – Ms. Bailey reported that at the last Trustee Meeting, the recorder malfunctioned. The recorder
will need to be boxed and shipped back to the manufacturer for repair. There will be a $50 charge for the estimate plus
shipping. It was purchased in 2002. Ms. Bowers suggested finding out the cost for a new recorder.
New Business:
Annual Inventory – Ms. Bowers reported that inventories are due next Monday from the Fire and Service Department as
well as the Clerk’s Office.
2008 BZA and Zoning Positions – Ms. Bowers asked if the advertising had been done for these two open positions. Mr.
Kehoe stated that anybody currently on the board can continue until a replacement has been found or they are
reappointed.
Cemetery Deed Form – Ms. Bowers reported that the current form is very outdated. She has reviewed the statute and
prepared a new form for the Township. In order for it to be valid, it would need to be approved by the Board of
Trustees. Mr. Kehoe asked to table this item until the next meeting. Ms. Bowers passed out the new form and a copy of
the statutes.
Cemetery Road – continue to table until budget has been decided.
Drainage Complaints – Ms. Bowers reported that there have been two complaints about Columbia Rd. close to Polker.
The Service Department and the County Engineer have reviewed. Ms. Bowers stated that this is either a private issue
or possibly a county road issue. The township does not have authority to handle this matter. Ms. Bowers will send the
homeowners a copy of the regulations concerning this matter. Mr. Kehoe asked if the homeowners understood the
problem. Ms. Bowers replied she believes they do understand.
Ms. Bowers made a motion seconded by Mr. Butler to recess into Executive Session for the purpose of discussing
employee discipline and compensation. Roll call vote: Bowers – Yes, Butler – Yes, Kehoe – Yes.
Meeting recessed at 8:15 p.m.
Organization Meeting reconvened at 8:35 p.m. No decisions were made in the Executive Sessions.
Certificates of Deposit – Ms. Bailey reported on the status of the Township’s current CDs. Mr. Butler researched and
found that Charter One offers a longer term for their rates. Ms. Bailey asked the board for permission to switch the CDs
to Charter One. Ms. Bowers moved to prepare the depository contract documents with Charter One, seconded by Mr.
Butler. Mr. Kehoe clarified that Ms. Bailey has been depositing for seven day periods. Ms. Bailey verified that the rates
have been very low for longer periods of time. The seven day rate has been the highest. Ms. Bowers clarified that her
motion is intended to deem the depository contracts approved by the board this evening and after the preparation of the
proper documents the trustees can individually sign at the call of the Fiscal Officer. All voting in favor.
Ms. Bowers moved to approve the warrants of the Township.
Ms. Bowers moved to adjourn, seconded by Mr. Kehoe.
Meeting adjourned at 8:50 p.m.