MAR52008

Minutes
LAFAYETTE TOWNSHIP BOARD OF TRUSTEES
Work Session Meeting
Wednesday, March 5, 2008

Meeting called to order: 3:02 p.m.

Members Present: Trustee Lee Kehoe, Trustee Lynda Bowers, Trustee Donald Butler, Fiscal Officer Shirley Bailey

Minutes:
2/13/08 – Mr. Butler moved to approve. Second by Ms. Bowers. All voting in favor.
2/18/08 – Ms. Bowers moved to approve. Second by Mr. Butler. All voting in favor.
2/19/08 – Mr. Butler moved to approve. Second by Mr. Kehoe. Mr. Butler and Mr. Kehoe      vote in favor. Ms. Bowers
abstained.

Requisitions: Ms. Bailey reviewed the requisitions with the board. The grand total is $1,832.78. Ms. Bowers moved to
approve the requisitions with a second by Mr. Butler. All voting in favor.

Introduction of New Attorney with the Prosecutor’s Office – Mr. Bill Thorne introduced Mr. Brian Richter as the
replacement for Mr. Bennett.

Old Business:
Appropriations – Ms. Bailey reviewed the proposed appropriations.
General Fund – Ms. Bailey suggested some accounting changes to this fund. Mr. Kehoe asked Mr. Figgers how the
township was doing on our salt for the roads. Mr. Figgers replied that the township was low on salt and that all entities
were on rations at this time. The service department is currently salting the intersections, hills and curves.
Road & Bridge – Ms. Bailey suggested some accounting changes to this fund. The new truck has been received and is
currently having the plow fitted.
Cemetery – Covered under General Fund but under it’s own line.
Police – Ms. Bailey stated that account 2081 will not be used and will be at $0. The new accounting code will be 2082
and credited with $250,000.
Fire District – Ms. Bailey would like to be able to remove this line at the end of the year. Ms. Bailey suggests using
these funds during this year.
Zoning – Ms. Bailey used the resource number and knows that number will be low. There are supplies that need to be
purchased for the zoning department to update their filing system.
Fire Department - $750,000 is set aside for a new building. The remaining budget is $528,230.00.
Permissive - $60,000 can go into this fund.
Ambulance - $29,537 allowed. Ms. Bailey would like to be able to remove this line at year end.
Sheriff’s Contract – Fees are broken down.
Mr. Kehoe acknowledged that the changes Ms. Bailey suggested are necessary. Ms. Bowers recognized that the
appropriations are less than what was passed in 2006 and 2007. Even allowing for precautions, this budget is
something with which the board should be pleased.

RESOLUTION 10-08 – A RESOLUTION MAKING PERMANENT APPROPRIATIONS FOR 2008. Ms. Bowers moved to
approve Resolution 10-08. Mr. Butler seconded the motion. All voting in favor. The total amount of the appropriations
is $1,747,570.37, not including $750,000 set aside for building and renovations in the Fire & Rescue Fund. Mr. Kehoe
thanked all who worked on the budget for the year.

Cemetery Deed – Mr. Kehoe distributed copies of a proposed deed. Mr. Kehoe explained that four items on the second
page were changed to reflect changes in the state law. Property itself is not being transferred, just the right to bury
someone on the property. It is suggested that the deed be notarized or witnessed. Ms. Bowers stated that her rational
in seeking a change in the cemetery deed was to remove the need for a jurat, since it is not required by law. A practical
problem exists in trying to coordinate the schedules of two trustees, the Fiscal Officer and a notary. Ms. Bowers stated
that many townships have dropped the need for a notary. The board agreed to remove the need for a notary and will
utilize a witness. Mr. Kehoe motioned to accept the deed of cemetery lots as presented with the elimination of page 3
(notary page). Ms. Bowers seconded. All voting in favor. Ms. Bowers distributed copies of her updated cemetery
rules. March 2003 is the most current copy of cemetery regulations with the state.

Personal Vehicle Use Policy – Mr. Kehoe stated that this resolution had been tabled at the prior meeting. Mr. Butler
reported that he had checked with the Parks Department. The Parks do not have a formal agreement, the policy is a
part of the director’s contract. Their policy is that if a department vehicle is available, they need to use it, if not
available, with prior permission the employee would be reimbursed for using their personal vehicle. Mr. Kehoe
suggested letting Mr. Richter of the Prosecutor’s Office review this policy. The resolution will continue to be tabled at
this time.

Letters from Prosecutor’s Office – Mr. Kehoe explained the situation with the letter asking for advice on having two
different uses for a single lot. Mr. Thorne will research the response by Mr. Bennett. Ms. Bowers reported that the
current use is for local commercial.

RESOLUTION 09-08 – A RESOLUTION IN SUPPORT OF THE MEDINA COUNTY INNOVATION PARK.   Ms. Bowers
explained that this does not obligate the township but does show support for the technology park. Mr. Kehoe read the
resolution aloud. Mr. Kehoe questioned what kind of financial support this would entail. Mr. Butler and Ms. Bowers
stated that they are not asking for financial support. The support would be saying that the township is business friendly
and support from the township officials. Mr. Butler motioned to approve Resolution 09-08 with Ms. Bowers seconding
the motion. All voting in favor.

Employment Applications – Mr. Kehoe reported that two applications had been turned in to the trustees at the meeting
of 2/18/08 for Bobbie Morgan and Dennis Boggs to join the fire department. Chief Sheppard stated that he has
checked their references. Ms. Bowers asked the Chief if Mr. Boggs was currently with another department. Chief
Sheppard replied that Mr. Boggs recently left the Medina department where he was a safety officer. Chief Sheppard
stated that he is fine with Mr. Boggs. Bobbie Joe Morgan has finished her EMT training and lives in Westfield
apartments. She has enrolled herself in the level 1 firefighter class. Ms. Bowers motioned to accept these two
applicants subject to background checks and driving record checks for the probationary period. Mr. Kehoe seconded
the motion. All voting in favor.

Township Hall Janitor & Rental Fees – Mr. Kehoe stated that the township needs to receive a deposit from all persons
renting the facility, even if non-profit. Mr. Kehoe reported that Tony Wenslow has expressed interest in the position of
Town Hall Janitor. Mr. Kehoe would like to formulate procedures and policies for the position of janitor before moving
forward with that issue. The Trustees reviewed the proposed town hall rates. Mr. Kehoe motioned to accept the town
hall rates as well as the agreement forms presented. Mr. Butler seconded. All voting in favor. Mr. Kehoe will work on
the janitor policy and responsibilities. He feels that the janitor will make recommendations for appliances that are
needed as well as any maintenance. The janitor will coordinate with the service department to bring in any sheriff’s
trustees for work.

Sale of Old Snow Plow, Salt Spread and Truck – Mr. Kehoe stated that it has been suggested to sell the old equipment
on ebay. Ms. Bowers reported that Westfield had been successful with this approach. Ms. Bowers will research and
send information to other townships in the county. A motion to pursue disposal of this vehicle and it’s equipment was
made by Ms. Bowers. Seconded by Mr. Kehoe. All voting in favor.

Public Participation:
Dave Figgers – asked about the support that is expected of the service department for Technology Park as far as
mowing along the boulevard. A resident had complained that the service department was spending too much time
mowing at that facility. Mr. Kehoe stated that the right-of-way is the townships responsibility. Mr. Figgers asked for
clarification about the mounds on 162 and off of Lake Road. It is actually ODOT’s responsibility, but they have not kept
it presentable. Ms. Bowers stated that since there is a tenant in the area now, she feels the issue will resolve itself.

Dave Hollish – asked if the property Mr. Figgers was referring to is county or township property. Mr. Kehoe replied that
it originally was county property, but through an agreement, it is now jointly owned. Mr. Hollish asked if it could be jointly
maintained. The board replied that the township is only responsible for the right-of-way. Mr. Kehoe suggested
reminding the county and state of their responsibility.

Mr. Kehoe motioned to recess to an executive session to discuss the appointment, employment, dismissal, discipline,
promotion, demotion or compensation of a public employee as well as threatened litigation. Ms. Bowers seconded the
motion. Roll call: Bowers – yes, Butler – yes, Kehoe – yes. Mr. Thorne, Mr. Richter and Ms. Bailey were asked to join
in the executive session.   Board convened executive session at 4:02 p.m.

Ms. Bowers made a motion to reconvene and adjourn the work session meeting at 5:35 p.m. Seconded by Mr. Butler.
All voting in favor.

No decision were made from the executive session.

Meeting adjourned at 5:35 p.m.