Minutes

LAFAYETTE TOWNSHIP BOARD OF TRUSTEES

Organizational Meeting

Monday, January 5, 2009

 

Meeting called to order by Ms. Bailey at 7:00 p.m. followed by the Pledge of Allegiance.

 

Members Present:  Trustee Donald Butler, Trustee Lynda Bowers, Trustee Lee Kehoe, Fiscal Officer Shirley Bailey.

 

Board Nominations –

Ms. Bailey called for the board to make nominations.  Mr. Kehoe nominated Mr. Butler as 2009 Board President with Ms. Bowers seconding the nomination.  All voting in favor.  Mr. Butler nominated Ms. Bowers as Vice-President with Mr. Kehoe seconding the nomination.  All voting in favor. 

 

Meeting called to order by Board President, Mr. Donald Butler. 

 

2009 Liaison Assignments:

Zoning Board & BZA – Mr. Butler

Fire – Mr. Kehoe

Service / Buildings & Rental Oversight – Mr. Butler

Recreation – left open at this time

Cemetery – Ms. Bowers

Website – Mr. Kehoe

Police – Ms. Bowers

 

2009 Holiday Calendar – see attached.  The ten highlighted holidays will be recognized by the township as paid holidays.

 

2009 Event Calendar –

Clean-up Day  - 5/9/09

Easter Egg Hunt – 4/4/09 10:30am – Ms. Bowers will reserve Buckeye Woods

Halloween Party – 10/31/09 1-3pm

Fire Department Santa – possibly 12/19/09

Fire Department Pancake Breakfast – 2/1, 2/8, 2/15, 2/22/09

Jack Chester’s Dinner/Auction – 1/31/09

 

Correspondence & Minutes – Mr. Butler asked to defer these items until the next meeting.

 

Volunteer Fire Department Dependent Fund – Ms. Bailey reported that the board for the VFDDF needs to be determined before January 1st.  The Board agreed to replace Jim Sheppard with Jeff Hall.  The rest of the board will remain the same.  Ms. Bowers moved to accept the board as presented.  Mr. Butler seconded the motion.  All voting in favor.  Motion passes.

 

Road Mileage Certification – Ms. Bowers and Mr. Kehoe will follow up with this matter.

 

Emergency Meeting – The board announced that there will be an emergency meeting on January 7, 2009 at 3:00 p.m. with Bill Thorne and Economic Development Director Bethany Dentler.  The meeting is to discuss potential litigation and real estate issues.

 

Motorola Invoice – Ms. Bailey questioned an invoice that has come in to her office that was not previously approved.  The merchandise was ordered by John Bromelkamp.  Mr. Kehoe will follow up with the Fire Department on this matter.

 

New Business:

RESOLUTION 1-09 – A RESOLUTION ENACTING THE 2009 LAFAYETTE TOWNSHIP PUBLIC BODY RULE FOR THE NOTIFICATION OF MEETINGS TO THE PUBLIC AND NEWS MEDIA.  Ms. Bowers noted that in Article 6.02 the last word “treasurer” should be “Fiscal Officer”.  Ms. Bowers moved to approve Resolution 1-09 with the change of “treasurer” to “Fiscal Officer” in 6.02.  Mr. Kehoe seconded the motion.  All voting in favor.  Motion passes.

 

RESOLUTION 2-09 – A RESOLUTION ESTABLISHING THE LAFAYETTE TOWNSHIP BOARD OF TRUSTEES 2009 MEETING SCHEDULE.  The Board discussed having one or two meetings a month.  The consensus was to have one meeting a month.  Ms. Bowers asked to have quarterly workshops to review appropriations and budget.  Ms. Bowers moved to approve Resolution 2-09.  Mr. Kehoe seconded the motion.  All voting in favor.  Motion passes.

 

RESOLUTION 3-2009 – A RESOLUTION ESTABLISHING TEMPORARY 2009 APPROPRIATIONS.  Mr. Kehoe motioned to approve Resolution 3-2009.  Mr. Butler seconded the motion.  All voting in favor.  Motion passes.

 

RESOLUTION 4-2009 – A RESOLUTION AUTHORIZING THE FISCAL OFFICER OF LAFAYETTE TOWNSHIP TO MAKE A REQUEST FOR ADVANCE OF TAXES COLLECTED.  Ms. Bowers moved to approve Resolution 4-2009.  Mr. Kehoe seconded the motion.  All voting in favor.  Motion passes.

 

Financial Report – Ms. Bailey reported that due to end of year tasks, the reconciliation has not been completed.  She did present the month end report. 

            Checking -       $   406,833.41

            Investments -  $2,017,786.99

Ms. Bailey stated that these figures may change due to the system not being changed over to 2009 as yet.

 

Board of Zoning Appeals – Mr. Butler stated that the Board will appoint new members by the end of January.  The Board discussed the possibility of naming appointments to the Zoning Boards after the Executive Session on 1/7/09. 

 

Ms. Dianne Wenslow stated that she would like to see appointees be required to have continuing education with regards to zoning.  Ms. Bowers responded that the Board had previously passed a resolution mandating continuing education for new appointees. 

 

Mr. Kehoe stated that a list has been requested of suggested additional meetings that the members of the Zoning Boards should be attending.  Ms. Bowers suggested having a resolution that states that those members will be compensated for attending all scheduled meetings wherein certain people are expected to represent the township and for required education.  Ms. Marlene Oiler stated that she will work with Ms. Karen Schoonover in producing the requested list of meetings.

 

The Board paid the warrants of the township.

 

Mr. Kehoe moved to adjourn.

 

Meeting adjourned at 7:52 p.m.

 

Approved:________________________                                ________________________

                                                                                                Lynda Bowers, Trustee

 

 

                                                                                                ________________________

                                                                                                Donald Butler, Trustee

 

 

                                                                                                ________________________

                                                                                                Lee Kehoe, Trustee

 

_________________________________

Shirley Bailey, Fiscal Officer