Minutes
Regular Meeting
Meeting called to
order:
Members Present: Trustee Lee Kehoe, Trustee Lynda Bowers, Trustee Donald Butler, Fiscal Officer Shirley Bailey.
Mr. Kehoe shared information regarding the Lafayette
Township Fire Association’s Visits from Santa.
This will occur on
Mr. Kehoe shared that the Annual Dinner / Auction sponsored
by Mr. Jack Chester is scheduled for
Correspondence:
· Letters from the Health Department regarding a township property.
· Letter to Chief Hall commending Firefighter Ernie Hoffman.
· Certificate of Achievement for Marlene Oiler for exceptional attendance and participation in the Zoning Workshop Series.
·
Department of Commerce –
· Redman Systems – security issues.
· Direct Energy – natural gas agreement will be ending/renewing soon.
·
· Letter from Michael Kovach – tax rates will be delayed.
· Letter from Colleen Swydek – requirements for filing zoning information.
· Medina County Department of Planning Services – Wedgewood Villas PUD needs corrected information submitted.
· Time Warner – networks due to expire.
· Farm Bureau – opposes the Balanced Growth Initiative as currently written.
· Michael Kovach – re: bad market conditions
·
Presentation from Keith
Castle of KGC Computers – was asked two months ago to look at the
township’s network environment. Mr.
Castle presented a proposal to the Trustees that included recommendations from
the City of
Chief Jeff Hall stated that this system will allow both fire
stations to be linked together and utilize the Fire Programs software. Mr. Steve Kile, as well as Chief Hall and
Asst. Chief Winter, feel that the proposal from Mr. Castle is superior to the
proposal from Mr. Somogyi. One area of
concern is the availablity of support during the hours that Fire Programs is
available (
Mr. Butler commented that the Fire Department has come a far way in a short period of time. From a cost standpoint, he has concerns approaching this project at this time. Mr. Castle explained that whenever the township pursues this project, there will always be obstacles to overcome with software and hardware.
Mr. Mike Cavey commented that if this system is going to be for the township as a whole, it would make sense to know what the needs of every department are as well as the wants and where the township wants to be in five years before spending any money.
Presentation from Dennis Somogyi – Mr. Somogyi explained that his proposal was set up for the Fire Department only. It can be scaled to handle the township if wanted. The quote is for ten licenses (computers), VPN network, wireless access and a server. The Dell system can access hardware support during regular business hours.
Ms. Bowers thanked Mr. Somogyi for all the volunteer work that he has done thus far for the township.
Ms. Alliss Strogin questioned the presenters as to the monthly upkeep amount to be expected on these systems. Mr. Castle responded it would be $3600 a year, including the amount for support from KGC. There will also be a charge of $2000 a year for equipment. The second and subsequent years would run about $1400-$1500 plus the $3600 for support from KGC.
The Board will not be acting upon the proposals this evening.
Presentation from Lewis Land Professionals – Mr. Jason Brenner explained that the Medina Country Club is building a subdivision on the north and south side of SR162. They are proposing using island in the cul-de-sacs and boulevards at the entrances and are requesting a variance from the township. The cul-de-sacs and boulevards meet the county standards and are not increased in size. Ms. Bowers explained that what is needed is a motion that the Board would accept a variance and allow an island based on the engineers specifications occurring. Mr. Brenner stated that the islands would be maintained by the Country Club.
Mr. Ray Hanley explained that the cul-de-sacs would allow
for a full turning radius of fire trucks as well as snow plows. The boulevards would allow for two lanes of
exiting cars including a turn lane. The
public right-of-ways will be owned by the
Ms. Karen Schoonover, Zoning Commission Chair, stated that the Zoning Board has discussed this issue and feels that it would be an asset to the community.
Ms. Alliss Strogin, Zoning Inspector, feels that the landscaped boulevard and cul-de-sac will enhance the appearance of the subdivision if maintained.
Mr. Roy Delaney, Service Department, stated that with a heavy snowfall, snow plowing is difficult. In a cul-de-sac, the snow goes into the center and is also inadvertently pushed into the driveways.
Chief Jeff Hall states the Fire Department has no problem with the proposal.
A motion was made by Lynda Bowers for the board to approve the variance request for Wedgewood Estates and Country Club Villas (aka Medina County Club residential development) to approve the boulevard entrance request and the cul-de-sacs with islands request described on Exhibit A (attached) subject to construction plans from the Engineers Office being approved by the President of the Board of Trustees to ensure that the Home Owners Association documents have been properly reviewed and the radiuses have been properly reviewed. Mr. Kehoe seconded the motion. All voting in favor. Motion passes.
Minutes:
Fiscal Report –
Ms. Bailey stated that Mr. Butler has the bank reconciliation for review.
Checking - $ 432,664.69
Investments - $2,017,786.99 (down $20,000 due to bill for defibrillators)
Department Reports –
Fire Department – Chief Hall stated that he established an interview/hiring committee. He is submitting three applications that have been recommended by the committee. The applicants will be responsible for getting their own background checks and providing a copy to the township. Chief Hall recommends the hiring of these three individuals: Jennifer Goe, Chris Gore and David Young.
Mr. Kehoe moved to hire Jennifer Goe, Chris Gore and David Young pending the background check. Ms. Bowers seconded the motion. All voting in favor. Motion passes.
Squad 107-2 will be going to paint this week and hopefully should be back the week of Christmas.
Chief Hall reported that Life Force recommends increasing the ALS2 billing to $700.00 and the mileage reimbursement to $10. Ms. Bowers moves to approve the rates recommended by Life Force of ALS2 to $700.00 and mileage to $10.00. Mr. Butler seconded the motion. All voting in favor. Motion passes. Chief Hall will notify Life Force of the change.
Service Department – Mr. Figgers presented research in favor of a new truck to replace the 1995 Ford Tandem Truck. The price would be approximately $114,448.00 with a sale price of $101,500.00. This is without the snow plow preparation. This was done on the last truck for $49,000.00. The truck can be municipally leased through Paccar Financial for 3,4, or 5 years with one or two payments each year. The plow prep is under the STS program and would have to be paid for separately. The sale price is for a 2010 truck which would be built in 2009. It will not have the new emission standards included.
Ms. Bowers suggests locking a figure in for a lease and be ready to decide when appropriations are decided in early 2009.
Zoning – Ms.
Strogin would like to attend the annual Ohio Township Conference. She would be attending for both
Ms. Bowers moved to
approve Ms. Strogin attending the
Ms. Bowers reported that the Health Department has sent
notices to a property on
Requisitions – Ms. Bailey reviewed the presented requisitions.
Service - $ 793.09
Admin. - $ 68.63
Fire - $5,712.68 Total - $6,574.40
The Board previously approved the reimbursement to Hank Smitley for his medic classes.
Ms. Bowers moved to
approve the submitted requisitions. Mr.
Butler seconded the motion. All voting
in favor. Motion passes.
New Business:
Zoning Compensation – Ms. Karen Schoonover read letter regarding compensation for additional meetings. She requests that the board reimburse for the meetings attended in 2008 and begin discussions to set written guidelines for approved meetings beginning in 2009. Ms. Schoonover also passed out a memo from Ms. Marlene Oiler with the same concerns. Ms. Bowers feels it is appropriate for the Board to set guidelines. The Board would like to be provided with a listing of the possible meetings that could be attended by the Zoning Commission and the Board of Zoning Appeals.
Ms. Schoonover asked if she and other committee members would be compensated for the additional meetings attended in 2008. Mr. Kehoe asked Ms. Bailey if payment could be made in 2009 for actions taken in 2008. Ms. Bailey indicated it would not be a problem.
The Board paid the warrants of the township.
Mr. Kehoe moved to adjourn.
Meeting adjourned at
Approved:________________________ ________________________
Lynda Bowers, Trustee
________________________
Donald Butler, Trustee
________________________
Lee Kehoe, Trustee
_________________________________
Shirley Bailey, Fiscal Officer