Minutes

LAFAYETTE TOWNSHIP BOARD OF TRUSTEES

Budget / Special Meeting

Thursday, October 16, 2008

 

Meeting called to order:  4:01 p.m. followed by the Pledge of Allegiance.

 

Members Present:  Trustee Lee Kehoe, Trustee Lynda Bowers, Trustee Donald Butler, Fiscal Officer Shirley Bailey

 

Road Closures – The Trustees discussed who would be providing notice with regards to the upcoming road closures in Lafayette Township.  Ms. Bowers stated she would notify the papers, Mr. Figgers had notified the school on October 15th, and Mr. Kehoe would notify the Fire Department that evening.  It was undecided who would notify the Sheriff’s Department. 

 

Mr. Figgers reported that HSH Construction would be doing the crossover on Deerview for a cost of approximately $2,500.00.  They will also be doing the work on Ryan Road for an approximate cost of $5,984.00.  This includes: saw-cut Ryan Road for installation of a 12 inch smooth bore pipe, excavate and remove existing culvert pipe and remove off site, install 35 foot of new 12 inch smooth wall pipe with bedding and compaction, replace a road cut with 4 inches of asphalt with compaction, reline existing ditch on the west side of Ryan Road (approximately 100 feet), rebuild a shoulder on a new ditch on the west side, and clean the ditch line to flow into the new culvert on the east side of Ryan Road.  The Service Department would haul in material to rebuild the shoulder on Ryan Road. 

 

Ms. Bowers stated that the resident who had contacted her with regards to this complaint, and who had contacted the township a year earlier, has stated that the damage has changed significantly in a two week period.  Attached is the response from Mr. Dan Becker of the County Engineer’s Office to this complaint.  Mr. Becker suggested that the township could install an enclosed ditch if interested.  Ms. Bowers spoke with the Service Department and they, as well as herself, do not feel that an enclosed ditch is necessary. 

 

RESOLUTION 34-2008 – RESOLUTION DETERMINING THE NECESSITY TO CLOSE DEERVIEW LANE FOR REPAIRS TO ROAD.  Mr. Kehoe read the resolution and motioned for the resolution.  Ms. Bowers seconded the resolution.  It is proposed that the road be closed Tuesday, October 21, 2008 – Wednesday, October 22, 2008.  Voting yes:  Ms.  Bowers, Mr. Butler and Mr. Kehoe.  Resolution adopted.

 

RESOLUTION 35-2008 – RESOLUTION DETERMINING THE NECESSITY TO CLOSE RYAN ROAD FOR REPAIRS TO CULVERT PIPE.  Mr. Kehoe read the resolution and motioned for the resolution.  Ms. Bowers seconded the resolution.  It is proposed that the road be closed Monday, October 20, 2008 – Wednesday, October 22, 2008.  Voting yes:  Ms. Bowers, Mr. Butler and Mr. Kehoe.  Resolution adopted.

 

 

 

Budget:

Road and Bridge – Ms. Bowers handed out a worksheet to the Trustees for the budget process listing individual line items.  Discussion was held with the Board and Mr. Figgers in determining the amounts to be budgeted in 2009. 

 

Mr. Figgers stated that with the new health plan, he will be paying a minimum of $216.00 a month.  Mr. Butler responded that anyone that uses the plan would be paying that amount. 

 

Ms. Bowers reminded the board that there currently is no one designated as the representative for the Safety Council Meetings which are held monthly.  The board apppointed Mr. Figgers to serve as the representative. 

 

Discussion was held regarding replacing the Cub Cadet mowers with Skags.  The initial replacement cost in 2009 would be approximately $7,000.00 per unit.  The roll over amount beginning in 2010 would be $1200.00 - $1500.00 a year per unit.  A new Skag without a trade-in would run about $15,000.00. 

 

The board discussed the trucks currently being used by the Service Department.  Mr. Kehoe would like to revisit this in the future to determine the necessity of all four trucks.  The 95 Ford Tandem would be the next piece of equipment to be replaced.  A new truck would run $125,000 - $150,000.  Mr. Figgers suggests a Peterbilt or a Mack as the replacement.  Discussion was also held with regards to a leasing program for the trucks.  For an additional $30,000 to $35,000 a year, the township could participate in a lease program.  The board agreed to have Mr. Figgers start looking at a lease program to allow for replacement of the 95 Ford Tandem before the winter. 

 

Mr. Kehoe motioned to consolidate the cell phones of the township into one package service.  Ms. Bowers seconded the motion.  All voting in favor after a short discussion.  Mr. Kehoe will follow up on estimates for new packages. 

 

Mr. Kehoe stated that items in the budget will still need authorization to purchase. 

 

The total amount for the Road & Bridge Budget came to $369,770.00. 

 

Mr. Butler left the meeting at 5:53 p.m.  Mr. Kehoe and Ms. Bowers stated they would wait until the next meeting to continue with any more budget items. 

 

Mr. Figgers discussed with the board a situation with firewood resulting from trees that have been removed by the Service Department.  Ms. Bowers suggested that the board should make a policy regarding disbursement of firewood and should consider community organizations as possible recipients. 

 

Mr. Kehoe adjourned the meeting at 6:05 p.m.

 

Approved:________________________                                ________________________

                                                                                                Lynda Bowers, Trustee

 

 

                                                                                                ________________________

                                                                                                Donald Butler, Trustee

 

 

                                                                                                ________________________

                                                                                                Lee Kehoe, Trustee

 

_________________________________

Shirley Bailey, Fiscal Officer