Minutes

LAFAYETTE TOWNSHIP BOARD OF TRUSTEES

Special / Budget Meeting

Friday, November 7, 2008

Meeting called to order: 3:30 p.m. followed by the Pledge of Allegiance.

Members Present: Trustee Lee Kehoe, Trustee Lynda Bowers, Trustee Donald Butler, Fiscal Officer Shirley Bailey.

Resolution to Pay Most & Stanley- Ms. Bailey stated that she will use the minutes of a previous meeting as approval back-up for this payment.

RESOLUTION 36-2008 – TO ACCEPTING THE AMOUNTS AND RATES FOR FISCAL YEAR 2009 AS SUBMITTED BY THE MEDINA COUNTY AUDITOR’S OFFICE. Motion was made by Mr. Kehoe and seconded by Mr. Butler for Resolution 36-2008. The total amount of funding for the township is $3,404,040.19. All voting in favor. Motion passes.

Requisitions – Ms. Bailey had not been made aware the Board would be reviewing requisitions, so none were presented.

Executive Session – Ms. Bowers stated that had she received notice of the intended Executive Session she would have requested Assistant Prosecutor Bill Thorne to be present.

Fire Department – Mr. Kehoe reported that Lake Refrigeration had been called into the stations on Wednesday and found that the furnaces in both stations are in horrible condition. The heat exchangers in both furnaces are cracked. Lake Refrigeration “red-tagged” both furnaces and took them out of service. Lake Refrigeration can put a new furnace into Station #2 with a new thermostat and a locking cover for approximately $2,500.00. They will also donate a used 150,000 BTU unit for Station #1 and install it for $500.00. This will also include a new thermostat and locking cover as well as additional ductwork across the ceiling. The ductwork would run about $300.00. Mr. Butler was also advised of this information and agreed that the township needs to move forward with this work. Mr. Kehoe and Mr. Butler approved for the furnace work to be completed by Lake Refrigeration and the furnace at Station #2 are now working.

Mr. Kehoe reported that Squad 107-2 had a brake problem. Carnegie Body reviewed the unit and has submitted a list of 61 items that need to be repaired on the squad. 25 of these items are critical. The anticipated cost at this time is between $10,000.00 - $15,000.00 to have the unit resume service. The Fire Department is producing a plan to review all of the vehicles due to a lack of yearly maintenance in the past. Squad 107-2 has about 30,000 miles and the department feels they should be able to get 75,000 – 80,000 miles from the unit with some modifications and upgrades. The department will submit a plan for refurbishment of this vehicle. Arrangements have been made for coverage while this unit is out of service.

Service Department – Mr. Kehoe reported that Mr. Figgers has requested to have two hydraulic hoses repaired for the boom mower. Mr. Figgers commented that he has previously spoken with Mr. Kehoe and the repair came to $189.00 and has already been completed.

Executive Session – The Trustees discussed the need to have an executive session limiting the topic to discussion of Resolution 33-2008 and the salary line items associated with that resolution. Mr. Kehoe motioned to convene an executive session to consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official, or the investigation of charges or complaints against a public employee. Mr. Butler seconded the motion.

Roll Call: Bowers – yes, Kehoe – yes, Butler – yes.

Mr. Kehoe motioned to recess into Executive Session. Mr. Butler seconded the motion. All voting in favor.

Executive Session convened at 3:55 p.m.

Mr. Kehoe reconvened the Special Meeting at 5:00 p.m.

Mr. Kehoe motioned to change the funding for the Assistant to the Fiscal Officer to $1,080.00 for the period of 11/3/08 – 12/31/08. The funding will also include the taxes that are being paid by the township. Ms. Bowers seconded the motion. All voting in favor. Motion passes. Ms. Bailey will utilize the line item titled “Office Assistant”. The other line item will be zeroed out.

Mr. Kehoe asked Fire Chief Hall if he had any other items to discuss. Chief Hall had nothing else at this time. Ms. Bowers asked Mr. Kehoe to provide a copy of the squad review form from Carnegie Body.

Ms. Bowers thanked the Volunteer Fire Fighters from the Board for the Halloween Party participation as well as the presence on Halloween Evening in the neighborhoods.

Ms. Bowers moved to adjourn, seconded by Mr. Kehoe. All voting in favor.

Meeting adjourned at 5:06 p.m.

Approved: ________________________ ________________________

Lynda Bowers, Trustee

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Donald Butler, Trustee

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Lee Kehoe, Trustee

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Shirley Bailey, Fiscal Officer